Positions Available:
The following positions are up for nomination for the 2008-2009 terms:
• Vice President
• Secretary/Publicity Director
• Director at Large

Nominations are also being accepted for the appointment of the Regional Representatives for the following provinces:
• Prince Edward Island
• Nova Scotia
• Ontario -South (postal codes L, M, N)
• Ontario - North (postal codes K, P)
• Yukon
• British Columbia
• Nunavut
• Saskatchewan

For Nomination Form (Director positions) Click here
For Appointment Form (Regional Representative, Translator, Archivist) Click here

All Nomination/Appointment Forms with supporting documentation for these positions are to be sent to the Past President, Carole McCarville.
All Nomination/Appointment Forms must be received prior to Feb. 1, 2008. For Contact information Click here
Duties of the CQA/ACC Vice President

1. Works with the President and learns the duties of the President.
2. Conducts meeting and business of the Association in the absence of the President.
3. Serves as the Chair of the Teacher of the Year committee.
4. Serves as liaison between the Board and the Regional Representatives: corresponds with them on a regular basis; ensures they have enough stationery, membership forms, and other supplies; advises them of their duties; assists them with any questions they may have; ensures that their manuals are up-to-date; and advises them on expense reports.
5. Advises the Regional Representatives of Newsletter deadlines as set down by the Board. Ensures that each Representative has filed their report with the Newsletter Editor, and if required, contacts any Representative who has not filed a report and assists them with their report as needed.
6. Prepares a report for the Regional Representatives after each board meeting, advising them of any non-confidential decisions of the Board and giving them advance notice of any changes to policy or procedure.
7. Assists the Nomination Chair to fill Regional Representative Positions being vacated.
8. Co-ordinates fund-raising activities for CQA/ACC, specifically the annual CQA/ACC Trend-Tex Quilters' Challenge, as well as any other fund-raising activities as decided upon by the Board.
9. Attends and prepares a report of activities for each board meeting (3) and a yearly summary report for the Annual General Meeting (AGM).
10. Performs any other duties as required and/or requested by the President. Assists other board members with Association business, which may include revisions of documents, procedures, event planning, decisions on policy or the day to day running of the Association.

Qualifications:
Must be a member in good standing for two years previous to their nomination. Should have excellent leadership, organizational and time management skills, the ability to work to deadlines and be computer literate with working knowledge of Microsoft Office and email programs.

Term: The Term of office for the Vice President is one year. The Vice President moves on
to the Presidency in the second year and Past President in the third year.

Hours: 30 hours per week on average

November 2006
Duties of Secretary Publicity Director
  1. Records all minutes and votes at all Board meetings and at the Annual General Meeting. After approval of the President, sends copies of the minutes of the Board meetings to all Board of Directors. Provides a copy of the AGM minutes for inclusion in the Autumn issue of the Newsletter.
  2. Maintains a list of CQA/ACC materials in the possession of all the Directors.
  3. Handles correspondence, as requested by the President.
  4. Maintains a library of printed material on quilt related topics. Printed material is available to members upon request with a self-addressed, stamped envelope. All printed materials sent out should be printed on CQA/ ACC stationery.
  5. Maintains slides of each NJS and CQA/ ACC Trend Tex Quilters' Challenge, in duplicate. These slides are available for loan to members for a period of 2 weeks (exclusive of shipping time) for the cost of postage and a $30.00 deposit cheque, which is destroyed upon the safe return of the slides to the Secretary/Publicity Director. The Secretary/Publicity Director may also keep photographs. These slides and photos are also to be loaned to the Newsletter Editor for publication in the Newsletter, as required. Other slides and photos may be obtained for the archives, at the discretion of the Board. Slides and photos are to be labelled and identified. A separate listing and a catalogue, if available, should also be provided with the slides.
  6. Maintains accurate records of slides and other resources currently on loan to members.
  7. Forwards materials to the Archivist, as requested by the Board of Directors or the President.
  8. Sends copies of By-laws, duly stamped with the Seal, to members requesting a copy. By-laws are to be up-dated by the President.
  9. Creates all Award Certificates, with Seal, including the NJS; the CQA/ACC Trend-Tex Quilters’ Challenges; Teacher of the Year; Dorothy McMurdie; Recognition Certificates for out-going Board Members and Regional Representatives; and Appreciation Certificates for volunteers, including Committee Chairs and Committee Members for both on and off-year conference events.
  10. Informs the news media of all CQA/ ACC activities, including Conferences, the AGM and NJS and Quilt Month in Canada, using press releases for advertising events and using paid advertising, if required and approved by the Board of Directors.
  11. Co-ordinates exhibits and displays, at the request of the Board of Directors.
  12. Keeps a list of display properties, if any. Takes advantage of special opportunities to publicize CQA/ ACC but requests permission of the Board to do so, where necessary.
  13. Distributes CQA/ACC publicity materials to craft councils, stores, quilt guilds, etc.
  14. Arranges for translation of CQA/ ACC publicity materials, if requested to by the Board.
  15. Arranges for artwork for CQA/ACC advertising.
  16. Prepares and keeps an updated guild, shop and mail order list. Provides copies to all Directors and Regional Representatives.
  17. Arranges press releases on AGM events immediately following AGM, i.e. incoming President, winner of Dorothy McMurdie Award, etc.
  18. Prepares 3 mid-year reports and a year-end report and a brief summary to be included in the President's Report at the AGM.
  19. Prepares material for the Newsletter, advertising the availability of the CQA/ACC Rosettes.
  20. Receives requests for Rosettes, sends them to applicants and keeps records documenting who has received them. If applicants do not send in slides and/or photos of their Rosette winners within a pre-determined time, contacts the applicants and requests they do so. Forwards photos/slides and information sheets of Rosette winners to the Newsletter Editor for inclusion in the Newsletter, as space permits.
  21. Maintains a supply of stationery for the use of the Board of Directors and Regional Representatives.
  22. Ensures that listing of CQA/ACC in all appropriate directories has information updated, as needed, i.e. names of new Directors, etc.
  23. Supervises the upkeep of the CQA/ACC web page, ensuring that all information is updated as required including a listing of resource materials available.
  24. Works with both the Off-Year and On-Year Event organizers and the Board of Directors to publicize the AGM, NJS and any events scheduled in conjunction with the AGM.
Qualifications: Must be a member in good standing for two years previous to their nomination. Excellent organizational and time management skills are essential. A working knowledge of Microsoft Office programs and email is mandatory.

Term: The term of office of the Secretary/Publicity Director is two years, unless otherwise appointed by the Board of Directors.
Hours: A minimum of 20 hours per week.
Duties of the Publication Director

1. Facilitates the publication of all Association’s documents including modifications to existing documents and creation of new documents.
a. Gathers information from the appropriate Director(s) for the document production.
b. Forwards information and content to a paid professional graphic artist to produce samples of the Association’s documents.
c. Reviews the draft documents to ensure accuracy of content and desired layout.
d. Obtains quotes for the cost of printing documents.
e. Determines the quantity of the document that is printed, in consultation with the Board.
e. Orders and oversees the printing process to ensure that a quality product is produced.
f. Arranges, in consultation with the Board of Directors, for the translation of documents into French, as required.
g. Ensures that documents are formatted and placed on the web site as required.

2. Acts as the liaison between the Board of Directors and the Newsletter Editor.
a. Informs Newsletter Editor of decisions made by the Board of Directors that affect the content or production of The Canadian Quilter.
b. Keeps the Board of Directors informed of any questions, concerns or suggestions from the Newsletter Editor.
c. Collects information from other directors for the newsletter, proofreads articles, and forwards these to the newsletter editor and to the translator (as required), in particular for the Notice Board.

3. Participates in the general operation of the Association with the other Directors
a. Participates in policy and protocol discussions/decisions related to day-to-day operations of the Association and yearly conferences.
b. Attends and prepares a report of activities for each of the three yearly board meetings.
c. Prepares an annual summary report for the Annual General Meeting (AGM).
d. Facilitates the printing of the Board of Directors Annual Reports for members.
e. Performs any other duties as required and/or requested by the President.

Qualifications:
Ability to work both as a member of a team and independently with excellent communication skills and expertise in written language. Working knowledge of Microsoft Office and e-mail is essential. Knowledge of printing and publishing industry is an asset. Must be a member in good standing for two years previous to their nomination

Term: The term of office of the Publications Director is for as many years as she/he is approved by the Board of Directors.

Hours: A minimum of 15-20 hours per week.
Duties of the CQA/ACC Regional Representatives

1. Serves as liaison between the CQA/ACC members in their province or territory, quilting groups or educational groups and the Board of Directors, working under the direction of the Vice President.
2. Dispenses CQA/ACC literature to guilds and shops in their province or territory as able, promotes CQA/ACC and encourages membership in the association. Updates the list of guilds and shops in their province or territory and forwards this information to the Secretary/ Publicity Director twice annually, October 1 and March 30.
3. Prepares a report for each issue of the newsletter concerning quilting activities in their province or territory following the current submission guidelines. The first report is due September 21 for the Winter issue of The Canadian Quilter.
4. Submits directly to the Treasurer, on an approved expense form, expenses relating to work performed on behalf of CQA/ACC. Regional Representatives receive an advance for expenses. This is to encourage promotion of CQA/ACC outside of the Representatives immediate area.
5. Regional Representatives are encouraged to share suggestions for advertising/ promotional opportunities in their region or province with the Board of Directors. Approval must be received from the Vice President and the Treasurer before proceeding.
6. Writes and submits two Activity Reports annually to the Vice President. This report summarizes activities attended or performed on behalf of CQA/ACC.
7. Works with the Past President, if required, to recruit members to serve as Directors or Regional Representatives.
8. Forwards manuals, files and other related materials to the incoming Regional Representative within one month from date of the Annual General Meeting or upon submission of the Fall Report to the Newsletter Editor upon completion of their term.

Qualifications:
Must be a member in good standing for two years previous to their nomination. Should be comfortable with public speaking and good public relation skills are essential. Should be willing to travel to guild meetings, shows and shops to promote the Association. Must be able to work to deadlines and have a working knowledge of Microsoft Office and email programs.

Term: The term of a Regional Representative is two years following appointment at the AGM and ending with the submission of their final report for the Autumn issue of The Canadian Quilter. The Board of Directors may extend this term.

Hours: A minimum of 10 - 15 hours per month. August 2005